Preparing your business for an active hurricane season

THE 2024 Atlantic Hurricane Season is upon us, and forecasts from the National Oceanic and Atmospheric Administration paint a concerning picture. With an 85 per cent chance of above-normal activity, including a potential range of 17 to 25 named storms, businesses in Jamaica, particularly those located in flood-prone areas, need to be proactive in their preparations.

For members of the Shipping Association of Jamaica (SAJ) concentrated in Newport West, the threat is particularly significant as the area is historically vulnerable to flooding due to inadequate drainage systems.

This article serves as a call to action for SAJ members and industry stakeholders to take decisive steps to secure their businesses and ensure the safety of their staff during the hurricane season, which runs from June 1 to November 30. Today, Shipping Industry shares some crucial measures to consider:

INFRASTRUCTURE

Explore possibilities for elevating critical equipment or creating waterproof storage areas for essential documents. Minimising potential water damage will save you time, money, and headaches in the long run.

Disruptions to power are a common consequence of hurricanes. Consider the peace of mind a backup generator can offer. With a backup generator in place, vital operations can continue uninterrupted even during power outages. This will not only minimise downtime but also ensure the safety and well-being of your staff.

INVENTORY

Taking stock of your inventory is crucial. Identify critical supplies and equipment needed for post-hurricane operations and ensure that you have adequate reserves on hand. The last thing you want during a recovery phase is to scramble for essential resources.

Once you have identified your most valuable inventory, prioritise its security. Elevate or relocate these items to higher ground within your facility. This step can significantly reduce damage from potential flooding.

Take detailed photographs and maintain accurate records of your inventory. This meticulous documentation will streamline insurance claims in the aftermath of a storm.

COMMUNICATION AND PERSONNEL SAFETY

Effective communication is critical to hurricane preparedness. A comprehensive hurricane-preparedness plan should be developed, outlining clear procedures for securing the facility, evacuating staff, and resuming operations after the storm. This plan should be clearly communicated to all employees in writing and during training sessions. Regular updates and reminders are essential to ensure that everyone is on the same page.

Invest in regular hurricane-preparedness training for your employees. Train them on safety procedures, evacuation routes, and basic first-aid techniques. An empowered and informed workforce is better equipped to handle emergencies and contributes to a smooth recovery process.

INSURANCE

While immediate hurricane preparations take centre stage, planning for the aftermath is equally important. Companies are advised to review their business insurance policies and ensure adequate coverage for potential hurricane damage. Taking time now to understand your policy details and coverage limits can prevent financial headaches later.

RECOVERY

Finally, businesses should craft a well-defined post-hurricane recovery plan. Having a clear understanding of the steps needed to assess damage, make repairs, and get your business back up and running will expedite the recovery process. This plan should outline procedures for contacting insurance companies, coordinating repairs, and communicating with employees. Remember, a well-prepared and well-informed business is better equipped to weather the storm.